Appointment Termination

Submittal Component List

After selecting Appointment Termination from your eAppoint Workbench, the Submittal Component List for the selected Submittal will display. There is only one Component for an Appointment Termination Submittal, DI4-39. eAppoint will display the date and time it was last updated, as well as its current status. Clicking on the name of the Component will display the screens required to complete it. The DI4-39 Component must be complete before eAppoint can further process the Submittal.

Clicking Return to Workbench will return you to your eAppoint Workbench.

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DI4-39

eAppoint provides the DI4-39 Component for you to enter appointment terminations. When you click the DI4-39 Component hyperlink, eAppoint will display a screen for you to select between using the Online Form or using the File Upload.

Termination File Upload

The Upload Appointment Terminations Screen shown below will display if you have selected "File Upload" on the Select Submittal Type Screen and clicked Continue. eAppoint will only accept an uploaded file if it has been created using the appropriate layout. They file upload format can be accessed by clicking here. Before uploading, be certain your file contains less than 1000 appointment terminations. If you need to terminate more than 1000 appointments, you will need to create multiple files, each with less than 1000 appointment terminations.

eAppoint will not function properly if you have a pop-up blocker enabled on your internet browser. Please disable any pop-up blockers or modify the settings on your pop-up blocker to allow pop-ups before clicking Upload on this screen.


Clicking Browse launches a file menu pop-up window. You will need to select the appropriate file and return to the Upload Appointment Terminations Screen.		Clicking Cancel returns you to the Select Filing Type Screen.		eAppoint will attempt to process your file when you click Upload after attaching your file. eAppoint will display one of the two following screens based on the result of your upload.

If eAppoint finds no errors in the file you uploaded and each appointment can be terminated, eAppoint will display a message indicating the number of records included in your file successfully uploaded.

If the uploaded file contains errors, eAppoint will process the appointment terminations that contain no errors and display the Appointment Terminations Upload Errors Screen, which lists each of the individual errors for the appointment terminations that could not be processed. You will need to correct each error or remove the appointment terminations containing errors from your file and repeat the upload process to resubmit the appointment terminations which originally contained errors. eAppoint will include a link on the revised Upload Appointment Terminations Screen to the list of errors found in your uploaded file. Once you have corrected the errors, you should repeat the upload process.

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Online Form

eAppoint will display the Search for a Licensee Screen shown below when you select to use the Online Form for your Appointment Termination Submittal.

Search for a Licensee

You will need to have the Licensee Number for the appointment you would like to terminate. Once you have entered the Licensee Number, you can click Continue to proceed. Notice in the lower portion of the screen eAppoint displays a table for the appointments you have added to the submittal. If you decide not to terminate one of the listed appointments, you can use the Delete Licensee button.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Continue will retrieve the Licensee data you have indicated and display the information on the View Appointments Screen shown below.

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View Appointments

If eAppoint finds the Licensee Number, it will display the below screen containing the Licensee's information and any appointments associated with you as the appointing entity. Active appointments will appear in bold type and only if the Licensee holds active appointments will eAppoint permit you to continue.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Continue will display the Select Termination Reason Screen shown below.

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Select Termination Reason

eAppoint provides the Select Termination Reason Screen shown below for you to indicate the reason for the appointment termination. eAppoint will tailor the Select Termination Reason Screen to the individual you are terminating. The below screen will display for most appointment terminations, however there are certain situations that will alter the list of termination reasons. For instance, if the licensee holds county appointments, eAppoint will add "No longer represents the company (county appointments)" to the list of termination reasons. To select a reason, click within the circle to the left of if the reason and click Continue. Based upon the reason you select, eAppoint will display either the Input Termination Date Screen or the File Upload Screen. If you select to terminate the appointment due to an alleged violation of Florida Statutes or because the Licensee is deceased, you will be directed to the File Upload Screen to provide the Department of Financial Services with documentation to support the termination.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Continue will display the next Appointment Termination Screen.

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File Upload

The File Upload Screen will only display if you have selected a termination reason requiring documentation. If you have the requested documentation in electronic format, you may use this screen to begin uploading your document(s). eAppoint will accept the following file formats: .doc, .htm, .pdf, .rtf, .tif, .txt, and .xls. If you do not have the ability to obtain the documentation in electronic format, you may submit the document(s) via the U.S. Postal Mail.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Add File will display the File Upload Screen shown below.		Clicking Done will display the next Appointment Termination Screen.


Clicking Browse will launch a pop-up window for you to find and select the appropriate document from your computer.		Clicking Cancel returns you to the previous File Upload Screen.		eAppoint will attempt to upload your file once you have selected a file and clicked Upload.

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Select Counties

If you have selected to terminate a licensee's appointment because he/she no longer represents the company (county appointments), eAppoint will display the below screen for you to indicate which county appointments should be terminated. To select a county, click within the box to the left of the county. You may select multiple counties to terminate.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Continue will display the next Appointment Termination Screen.

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Input the Termination Date

After you have selected the termination reason and uploaded documentation, if necessary, eAppoint will display the below screen for you to enter the appointment termination date. If you enter a termination date and click Continue and eAppoint determines that the date is invalid, an error message will display. If you follow the rules below, an error message should not display:

The appointment termination date must not be greater than 90 days and less than 30 days from the current date.
The appointment termination date must be before the appointment expiration date.
The appointment termination date must be after the appointment's renewal/original issue date.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Continue after entering a valid termination date will display the Review Appointment Termination Screen shown below.

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Review Appointment Termination


Clicking Remove Licensee removes the licensee from the list of appointments to terminate.		Clicking Edit Licensee allows you edit the information you have entered for the licensee's appointment termination.		Clicking Save and Continue saves the current list of appointments and allows you to add additional appointments to terminate.		Clicking Termination Complete returns you to the Appointment Termination Component List, as shown below.


Clicking Return to Workbench will return you to your eAppoint Workbench.		Click Submit Filing to proceed to the Affirmation Statement.

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Affirmation Statement

eAppoint provides the Affirmation Statement shown below for you to affirm that you are authorized to complete the appointment termination transaction. You must click within the box to the left of the Affirmation Statement and enter your name and business phone in the fields provided before clicking Done.


Clicking Return to Component List will return you to the Submittal Component List Screen.		Clicking Done completes the termination process.

eAppoint automatically sends a confirmation email to the email registered with eAppoint containing information regarding the Appointment Termination Submission. You may also print the information by clicking the Print Confirmation button. Clicking Print Confirmation will launch a new browser window containing the confirmation information in a printer-friendly format. To print, follow the normal printing procedure for your browser.

Processing an Appointment Termination